Office Administrator - Cincinnati, OH

Company: Arcadis
Location: Cincinnati
Posted on: February 16, 2020

Job Description:

Office Administrator - Cincinnati, OH(
Job Number: ANA010FA)

Primary Location : US-OH-Cincinnati

Description

Arcadis seeks an Part Time Front Desk Office Administrator for the Cincinnati, Ohio office. The Office Administrator will m aintain office operations by receiving and distributing communications; maintain supplies and equipment; assist the office staff with administrative projects, systems and procedures.

Additional responsibilities include, but are not limited to:

• Answer phones and greet clients/guests in a professional and positive manner. Forward information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff.
  • Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items;
    • Supports and enhances the office by taking ownership of administrative office procedures/functions; proactively explores opportunities to add value to the office and staff. Develop and maintains office administrative procedures in compliance with corporate processes/policies.
      • Manages office overhead budget, explain variances. Works with Indirect Overhead Project Manager to review office budget as needed. Work with Location Leader to maintain the Goodwill budget.
        
        • Maintains equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation.
          
          • Maintains company fleet by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring fleet operation.
            • Liaison with Property Management/Property Maintenance. Coordinate building/suite access badges for staff.
              • Supports office staff with document production and deliverables (incoming / outgoing). Includes formatting, proofreading and editing documents and proposals as needed. May include supporting executive staff.
                • Coordinates catering, set up/tear down of internal/client meetings and events as needed.
                  • Maintain schedule and coordination of conference room meeting spaces.
                    • Arrange travel for staff in the office as needed.
                      • Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain).
                        • Must be able to lift 50 lb box of copy paper. Key Qualifications:
                          
                          
                          • Project a professional image in person, on the phone and in writing
                            • Strong Microsoft Office skills (Word, Excel, PowerPoint)
                              • Strong Interpersonal and organizational skills
                                • Basic financial skills, able to work with budgets and invoices
                                  • Exercises discretion and confidentiality
                                    • Deals effectively with rapidly changing priorities and last minute deadlines
                                      • Detail oriented, dependable, proactive and ability to work with minimum supervision
                                        Qualifications
                                        
                                        Required Qualifications:
                                        
                                        
                                        • 3+ years Office/Administrative experience
                                          • Associates Degree or equivalent experience
                                            Preferred Qualifications:
                                            
                                            
                                            • Notary preferred but not required
                                              Why Choose Arcadis?
                                              
                                              Arcadis is the leading global design and consulting firm for natural and built assets, and we invite you to join us in partnering with our clients to deliver truly exceptional and sustainable outcomes. Contribute to the world's most high-profile and transformative projects, from shopping centers in Shanghai and improved traffic flow in Atlanta to state-of-the-art rail systems in Doha, coastal defenses for Manhattan and cleaner air in Los Angeles. Work alongside the industry's foremost thought leaders and accomplished professionals, generating effective, real-world results.
                                              
                                              We are Arcadis: 27,000 people in more than 70 countries, creating value by applying our collective wisdom to every challenge. Our culture is collaborative, we believe in diversity and the power of global teamwork, and we own the responsibility to sustain the Earth and its people in a safe and balanced way.
                                              
                                              Arcadis. Improving quality of life.
                                              
                                              Every day, our Environment, Water, and Infrastructure experts apply their strengths and collaborate across disciplines and geographies to create exceptional and sustainable outcomes for our clients. Members of the Arcadis Corporate Services teams, apply emerging technologies, foster innovation, and work collaboratively. We create solutions that enable Arcadians to deliver the best customer experience in the industry and achieve our client's goals. We continuously develop our skills and capabilities with global learning opportunities and workshops.
                                              
                                              Join us and start improving quality of life for clients and communities across North America today!
                                              
                                              EEO statement
                                              
                                              We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
                                              
                                              Job : Enabling functions
                                              
                                              

Keywords: Arcadis, Cincinnati , Office Administrator - Cincinnati, OH, Administration, Clerical , Cincinnati, Ohio