Executive Administrator and Office Manager

Company: FC Cincinnati
Location: Cincinnati
Posted on: February 16, 2020

Job Description:

About FC Cincinnati: FC Cincinnati is a professional soccer team that plays in Major League Soccer, having entered the league as its 24th team in 2019. The club's wide and diverse ownership group is led by controlling owner Carl H. Lindner III; as well as managing owners Meg Whitman and Dr. Griff Harsh; Scott Farmer; and George Joseph. MLS invited Cincinnati to the league as an expansion team in May 2018, giving the club one of the fastest run-ups to its first-division launch in league history - 277 days from invitation to its first game. Originally founded in 2015 by Lindner III and current president Jeff Berding, FCC began play in the United Soccer League (USL) in 2016. The club won the 2018 USL Regular-Season Championship in record-setting fashion, and earned postseason berths in all three of its USL seasons. In 2017, FC Cincinnati also advanced to the semifinals of the Lamar Hunt U.S. Open Cup, a run that included victories over two MLS squads. The team currently plays its home games at the historic Nippert Stadium on the campus of the University of Cincinnati, while its $250 million, privately funded, 26,000-seat soccer-specific stadium is constructed in the West End neighborhood of Cincinnati. The new stadium is expected to open in Spring 2021.

Position Summary:

FC Cincinnati is searching for an experienced, reliable and task-oriented Executive Administrator and Office Manager. This role will support the President and work directly with senior executives and internal and external stakeholders, reporting to the Chief of Staff. The position will be responsible for performing a variety of administrative duties, small event and meeting management, office management and other tasks as assigned. This role requires confidentiality and the ability to work independently with sound judgment and a sense of urgency. The ideal candidate is self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.

Primary Responsibilities:

• Represent the organization by welcoming visitors, reviewing Club correspondence, arranging corporate functions, and answering questions and meeting requests directed to the President
• Manage President's very active calendar, schedule meetings and speaking engagements, and coordinate travel arrangements
• Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations in a timely manner
• Complete projects and special assignments as directed by the President and his deputies by working to establish objectives, determining priorities, managing time, and being flexible as necessary
• Enhance President's and Club's reputation by having a consistent professional presentation in all settings and correspondence
• Serve as the liaison between the President and suite activity including but not limited to managing the suite invitation and guest lists, coordinating catering order, facilitating the event-day catering and other service functions as it relates to suite use
• Identify and collaboratively implement process improvements when necessary
• Manage and protect highly confidential information on a daily basis
• Prepare internal and external business documents, communications and create executive presentations
• Maintain a system for recording expenses and completing expense reports
• Serve as administrative gatekeeper for the organization
• Liaison between Mercy Health Training Center, Downtown Office and West End Stadium
• Collaborate with executive team to coordinate club events, projects and special assignments
• Support Director of Human Resources as needed with intern management, onboarding new hires and other assignments as needed
• Maintain effective daily office operations including all meeting and conference spaces
• Coordinate with building and facilities management to maintain office
• Manage downtown office supply inventory
  
  Education, Experience and Key Competencies:
  
  • Bachelor's Degree preferred
  • 5+ years of experience as an executive assistant and/or office manager
  • Proactive; detail and deadline-oriented multitasker
  • Ability to anticipate needs, prioritize tasks and make decisions under pressure
  • Executive calendar management and organizational skills
  • Excellent oral and written communication skills
    
    Required Skills:
    
    • Travel logistics, scheduling, presentation skills, meeting management, client relationships, written communication, general administrative skills
    • Excellent organization skills, follow through and judgment
    • Positive "make it happen" attitude
    • Ability to handle sensitive matters with tact and diplomacy
    • Proven ability to multi-task in a fast-paced working environment, make decisions under pressure and prioritize tasks
    • Strong computer and research skills, flexibility, excellent interpersonal abilities and project coordination experience
    • High-level administrative support skills and the ability to work well with all levels of internal management and staff, outside clients and vendors
    • Strong Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)
      
      We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
      
      Job Questions:
      
    • How did you hear about this job?
    • Please indicate if you are a West End neighborhood, Cincinnati, OH resident.

Keywords: FC Cincinnati, Cincinnati , Executive Administrator and Office Manager, Administration, Clerical , Cincinnati, Ohio