Office Coordinator
Company: Cincinnati Arts Association
Location: Cincinnati
Posted on: May 16, 2022
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Job Description:
Job Description POSITION SUMMARY: We are seeking a
customer-service oriented individual to fill this position. The
primary responsibility is to coordinate office services across
departments and provide administrative support. In addition, this
position is the first point of contact at our Aronoff Center for
the Arts facility and ultimately ensures the front desk welcomes
guests positively; including oversight of the main phone line.
RESPONSIBILITIES: General responsibilities include but are not
limited to: Provide primary coverage of the main phone line
including training of phone relief personnel; display professional
communication skills in receiving visitors, answering phones,
directing calls; promptly open and close front office and other
associated areas at the start and end of the business day; oversee,
order, stock and maintain inventory of all office supplies
including corporate stationary needs; manage the coordination and
allocation of parking validations for visitors, and across
departments; prepare monthly allocation reports; manage daily
metering and distribution of incoming and outgoing mail; manage and
coordinate company bulk and mass mailings; oversee postage machine
regarding postage refills and maintenance; remain knowledgeable
of/and effectively communicate USPS postal changes; maintain all
administrative area office equipment, including service calls; keep
office staff apprised of changes in office services that affect the
organization; remain knowledgeable of/and troubleshoot problems
regarding office equipment; arrange for courier services for staff;
maintain front desk manuals and keep updated with current
information; assist other departments with administrative work as
needed. REQUIRED EXPERIENCE/EDUCATION: High school diploma or
equivalent, and a minimum of three year---s related experience; or
equivalent combination of education, training and experience that
provides the required knowledge, skill and abilities. Ability to
work independently and a self-starter. REQUIRED
KNOWLEDGE/SKILLS/ABILITY: --- Proficiency with computers including
Microsoft Word, Excel and Outlook --- Exceptional customer-service
skills --- Excellent phone etiquette --- Punctuality and
reliability are essential --- Professional appearance and demeanor
--- Strong written, verbal, interpersonal skills --- Strong
organizational skills and attention to detail --- Ability to lift
approximately 15-20 lbs. Company Description The Cincinnati Arts
Association (CAA) is a not-for-profit organization that oversees
the programming and management of two of the Tri-state---s finest
performing arts venues --- the Aronoff Center for the Arts and
Music Hall --- and is dedicated to supporting performing and visual
arts. Each year, CAA presents a diverse schedule of events; serves
upwards of 600,000 people in its venues; features the work of
talented local, regional, and national artists in its Weston Art
Gallery; and supports the work of more than one dozen resident
companies. Since the inception of its acclaimed arts education
programs, CAA has reached more than 1.7 million students.
Keywords: Cincinnati Arts Association, Cincinnati , Office Coordinator, Administration, Clerical , Cincinnati, Ohio
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