Office Coordinator

Company: Cincinnati Arts Association
Location: Cincinnati
Posted on: May 16, 2022

Job Description:

Job Description POSITION SUMMARY: We are seeking a customer-service oriented individual to fill this position. The primary responsibility is to coordinate office services across departments and provide administrative support. In addition, this position is the first point of contact at our Aronoff Center for the Arts facility and ultimately ensures the front desk welcomes guests positively; including oversight of the main phone line. RESPONSIBILITIES: General responsibilities include but are not limited to: Provide primary coverage of the main phone line including training of phone relief personnel; display professional communication skills in receiving visitors, answering phones, directing calls; promptly open and close front office and other associated areas at the start and end of the business day; oversee, order, stock and maintain inventory of all office supplies including corporate stationary needs; manage the coordination and allocation of parking validations for visitors, and across departments; prepare monthly allocation reports; manage daily metering and distribution of incoming and outgoing mail; manage and coordinate company bulk and mass mailings; oversee postage machine regarding postage refills and maintenance; remain knowledgeable of/and effectively communicate USPS postal changes; maintain all administrative area office equipment, including service calls; keep office staff apprised of changes in office services that affect the organization; remain knowledgeable of/and troubleshoot problems regarding office equipment; arrange for courier services for staff; maintain front desk manuals and keep updated with current information; assist other departments with administrative work as needed. REQUIRED EXPERIENCE/EDUCATION: High school diploma or equivalent, and a minimum of three year---s related experience; or equivalent combination of education, training and experience that provides the required knowledge, skill and abilities. Ability to work independently and a self-starter. REQUIRED KNOWLEDGE/SKILLS/ABILITY: --- Proficiency with computers including Microsoft Word, Excel and Outlook --- Exceptional customer-service skills --- Excellent phone etiquette --- Punctuality and reliability are essential --- Professional appearance and demeanor --- Strong written, verbal, interpersonal skills --- Strong organizational skills and attention to detail --- Ability to lift approximately 15-20 lbs. Company Description The Cincinnati Arts Association (CAA) is a not-for-profit organization that oversees the programming and management of two of the Tri-state---s finest performing arts venues --- the Aronoff Center for the Arts and Music Hall --- and is dedicated to supporting performing and visual arts. Each year, CAA presents a diverse schedule of events; serves upwards of 600,000 people in its venues; features the work of talented local, regional, and national artists in its Weston Art Gallery; and supports the work of more than one dozen resident companies. Since the inception of its acclaimed arts education programs, CAA has reached more than 1.7 million students.

Keywords: Cincinnati Arts Association, Cincinnati , Office Coordinator, Administration, Clerical , Cincinnati, Ohio