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General Clerk II

Company: Fort Sill Apache Industries, LLC
Location: Cincinnati
Posted on: November 22, 2021

Job Description:

Receptionist duties such as answer phone, respond/receive phone messages, greet clientsSupport Property Manager in the management of office automation initiatives including technical system maintenance i.e. fax machine, copier, scanner, office printers, labels, Provide administrative support for office personnel and clientsLiaison between Agencies, Property Management and General ContractorsCreate/Post Flyers for buildingBuilding access control system PIV enrollments. Investigate, test and troubleshoots access issuesCreate, Send, Follow-up, Organize NCMMS service tickets & ERC ticketsCreate/Update phone lists such as Tenant Fact Sheet, PhonebookFile items such as RWA, Form 139, Form 49, maintenance reports, sign in sheets, key card applications, UPS shipping orders, service tickets, various agency informationType documents for notices, building memos, newsletters, Customer service for walk in service requestsStock Indy Go schedulesCreate daily parking access listsRegular maintenance on various office equipment such as refill paper, change toner/inkSubmit office supply requestsSend, Receive and Disburse incoming and outgoing mail and packages for Office PersonnelAssist Property Management staff with various duty requests such as reminders, phone calls, memos, emails, data gatheringCreate laminated documents-posters, parking tagsProvide required verification on guests & vendors coming in and out of buildingSchedule appointments as necessaryMake service calls for building, technical equipment, and elevatorsHandle requests for keysConference room reservationsOperate computer programs such as Google, Internet Explorer, Word, Excel, Microsoft Publishers for various office functions as requiredOther administrative duties as requested by the Supervisory Property ManagerDeveloping and maintaining a current Procedures Manual. The Contractor shall provide a written Procedures Manual covering the key tasks or functions performed by the administrative services positions for both current and back-fill employees. Additional procedures will be developed for special projects that are performed by these positions on a continual basis. The Manual will be used as both a training document for back-up employees, as well as a reference document for the current staffThis position follows clearly detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required, but the clerk uses his or her own judgment in choosing the proper procedure for each task.Equal Employment Opportunity PolicyFort Sill Apache Industries, LLC does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.This ad is not a waiver of the sovereign immunity of the Fort Sill Apache Tribe or its entities.

Keywords: Fort Sill Apache Industries, LLC, Cincinnati , General Clerk II, Other , Cincinnati, Ohio

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