Event Sales Coordinator
Company: Cincinnati Art Museum
Location: Cincinnati
Posted on: June 25, 2022
Job Description:
POSITION SUMMARY
The Cincinnati Art Museum has a full-time opening for an Event
Sales Coordinator in the Hospitality and Events division. This
position works a combination of business hours and evening and
weekend hours. The Event Sales Coordinator is responsible for
aggressively selling and increasing facility rental revenue for the
Cincinnati Art Museum. The Events Sales Coordinator is also
responsible for assisting in the planning and coordination of both
internal and external events while consistently providing excellent
customer service to all clients. ESSENTIAL FUNCTIONS AND
RESPONSIBILITIES
- Plan and coordinate rental events (internal, external,
corporate, social and weddings), working directly with catering,
florists, and any other service personnel for an event.
- Supervise the set-ups for all events.
- Coordinate the logistics of events with external clients and
vendors, internal event managers, and internal/group committee
heads and representatives.
- Answer questions and provide rental and event planning
information to potential clients in person, over the phone, and by
email.
- Schedule and execute facility tours with potential clients as
needed. Assist the Chef with tasting demonstrations, planning, and
executing menus and alcohol orders for events.
- Assist in the completion of Banquet Event Orders (BEOs) for
clients and internal departments involved in event setup.
- Occasionally Captain the events; oversee the event staff and
execute the event from start to finish.
- Prepare contracts for clients and coordinate contract details
with vendors associated with the event. Coordination of catering
for some internal events.
- Design sales kits and promotional information geared toward
potential clients.
- Create and issue work orders. Prepare and issue master calendar
to entire museum staff.
- Handle all aspects of facility use and rental by internal
committees and affiliated groups for internal meetings and
events.
- Establish contact and follow-up with all new, returning, and
prospective clients interested in planning an event with the CAM in
a timely manner. Track and maintain statistical data on events.
MINIMUM REQUIREMENTS
- Candidate must have at least one (1) year of event planning or
directly related experience
- Ability to take initiative, be creative, and stay composed
under pressure
- Excellent organizational skills and ability to manage multiple
projects
- Strong computer proficiency, especially with MS Office
programs
- Hospitality and/or event management degree is a plus
(Associates, Bachelors, Certificates, etc.)
PI181497644
Keywords: Cincinnati Art Museum, Cincinnati , Event Sales Coordinator, Sales , Cincinnati, Ohio
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